Managing Your Business

Large copy machines are not designed to last forever. You may hit a point in time where you find yourself wondering whether you should repair your copy machine or let it go and invest in a new one. Here are a few of the signs that your copy machine is nearing the end of its life and should probably be replaced. 

The Machine is Five Years Old

Most large copy machines are designed to last for about five years. As a result, when you are deciding whether to repair or replace a machine that is not working properly, you should look at the age of your machine. If it is already five years old, repairing it may do little to extend its life, as it is already nearing the end of its lifespan. On the other hand, if the machine is only a couple years old, making repairs to it can help extend its lifespan. 

The Machine Needs Frequent Repairs

Another sign you should pay attention to when deciding whether to repair or replace a copy machine is the frequency in which it needs repairs. A copy machine needs regular maintenance in order for it to work properly, including cleaning the rollers and changing out the toners and ink. The frequency it needs this maintenance varies depending on how frequently the machine is used and its monthly duty cycle. However, while routine maintenance is expected, repairs are not. If you have had to repair the machine multiple times, the machine may be on its last legs and may need to be replaced. 

The Efficiency of the Machine is Reducing

The last sign that your copier will give you when it needs to be replaced is a reduction in efficiency. It may start jamming more frequently, it may lose print jobs, or you may need to replace the toner or ink more frequently. As your copy machine ages, the parts start to wear and the unit as a whole becomes less efficient. If you notice these signs, it may be time to start thinking about investing in a new copy machine. 

Copiers are not cheap: you want to ensure you are getting the most value out of the machine and can keep it in your office or business for as long as possible. Paying attention to these factors will help you decide when repairs should be made to your machine and when your copy machine should be replaced.